Hi Everyone,
Twenty-one items of note for this week:
• 24-25 Staffing Updates – Two staffing updates for next year:
• Classified SPED Staffing Update – SSD has given Holt an additional 7-hours of SPED EA time for next year, which means Tiffany is officially returning for next year and no longer displaced. It also means we were able to add 30 minutes to both Denice and Jess.
• Licensed SPED Staffing Update – Sheryl has been hired into a full-time SPED position at Willagilespie for next school year (getting to work with a dear friend over there). Holt’s Full-Time SPED Teacher Job Posting and closes Tuesday, so feel free to recruit any teacher friends you think would work well here at Holt!
• easyCBM Spring Benchmark Opens (MONDAY – June 3) – The spring easyCBM Benchmark Testing Window opens next week. See Debbi’s Email from last week for details.
• Grade Level Team Meetings, May 14 – The first two Tuesdays of the month on non-Staff Meeting weeks are dedicated Grade Level Team Meeting times. Teams should:
• Meet in their wing so specialists can connect if needed
• Take care of any needed team business
• Complete the Team Meeting Minutes Form (make a copy) and email it to holt_staf@4j.lane.eduThe Team Meeting Minutes Form can also be found on the Holt Staff Dashboard.
• Wednesday PD: Master Schedule Rep Meeting – We had a few teams hoping to make some changes to the Skelton Master Schedule, so we will have reps from those teams and others come to the library this Wednesday to see if we can make adjustments. The revised timeline for the master schedule will be:
Friday, April 26 – Survey Due
Monday, May 6 – Skeleton Schedule Shared
Thursday, May 9 – Feedback on Skeleton Schedule
Wednesday, May 15 – Reps Meet to Discuss Schedule
May 15 – 21 – Teams Fill in Schedule
Wednesday, May 22 – Reps Meet to Discuss Schedule
Thursday, May 23 – Staff Meeting to Discuss Schedule
*3 weeks buffer after that weekFollowing this meeting, if we’re able to make enough satisfacory adjustment teams should meet to begin filling in the blanks, making sure you have all the content areas (adjusting the times as needed) on the 4J Master Schedule Guidance.
And again, the master schedule will never be all things to all people, but we can at least try our best to make it workable for everyone.
• 403b Enrollment Help Session for Classified Staff, THURSDAY– This Tursday at 10:30 in the Staff Room will be a, 403b Enrollment Help Session for Classified Staff.
• Allan & Kim Out THURSDAY @AP Interviews – I’ll be at the Ed Center all day doing interviews for our assistant principal. It is pool interviews with reps from WillaG and Howard also taking part. Principals were allowed to bring one staff rep and I’ve asked Kim to attend since she’ll work closely with this person, mostly likely on a daily basis. Kim will have a sub, but I will not. Principals were also told the interview committee does not make the final decision, but will be “making a recommendation to the Superintendent’s team. All decisions regarding hires and assignments of administrators are made by the Superintendent.“ Hopefully we have some good candidates!
• Self-Managers Application DUE FRIDAY – This Friday is the deadline for the second round of the Self-Manager Applications. I updated the form to ask kids for first and last names (there were a few confusing situations with nicknames and common first names last time). The timeline is:
Friday, May 17 – Applications Due
Monday, May 20 – Names Announced on Zoom
Monday, May 20 – Sign Name on Postcards (Staff Room)
Wednesday, May 22 – Postcards mailed home
• Holt Bolt, Jog-a-Thon, FRIDAY – The Holt Bolt is on Friday, May. 17. Times will be:
K/1/2
Before going outside – Put on Holt Bolt shirts, fill water bottles (make sure they have names), tie shoelaces, pass out and explain QR codes, review expectations
8:20 Go out to your class’ table on hard play. Have students keep their water bottles at the table (we are not running with bottles). Shortly before the start everyone will be called over to the starting line and grades will be announced to start the race.
8:30 Running begins
9:30 Running will end and kids should go back to their tables to gather their belongings and check in with teachers quickly before getting an otter pop. (Awards will be announced later.)
Approximately 9:45 classes should be headed back inside to give volunteers time to set up for the next group.3/4/5
Before going outside – Put on Holt Bolt shirts, fill water bottles (make sure they have names), tie shoelaces, pass out and explain QR codes, review expectations
10:15 Go out to your class’ table on hard play. Have students keep their water bottles at the table (we are not running with bottles). Shortly before the start everyone will be called over to the starting line and grades will be announced to start the race.
10:25 Running begins. 5th will miss library and PE/Music this year, but can take their prep by missing part of the jog-a-thon. We should have plenty of coverage.
11:25 Running will end and kids should go back to their tables to gather their belongings and check in with teachers quickly before getting an otter pop. (Awards will be announced later.)
Approximately 11:40 classes should be headed back inside. 3rd grade goes straight to lunch @ 11:40.As we did last year:
• All morning recesses are canceled. 1st-5th teachers are welcome to take their morning break during their jog-a-thon time.
• KG and 1st lunch recesses will be in the gym. Kids should move through the hallway to the gym. K/1 teachers will pick up from the gym.
• Kinder and 1st grade lunch recess will be soft play only while things get finished and cleaned up.
• EA support will be limited during the jog-a-thon because of supervision needs.
• Kids starting on hard play, running around the building and keeping track of laps with a badge on a lanyard they’ll scan each time they finish a lap.The PTO Emailed some updates earlier and I will keep folks updated.
• Holt Bolt Student Slideshow – If you want to get your kids pumped for the Holt Bolt, here’s the PTO Holt Bolt Slideshow Kimberly Brown went over with kids last Monday.
• Grade Level Team Meetings, 5/21 – The first two Tuesdays of the month on non-Staff Meeting weeks are dedicated Grade Level Team Meeting times. Teams should:
• Meet in their wing so specialists can connect if needed
• Take care of any needed team business
• Complete the Team Meeting Minutes Form (make a copy) and email it to holt_staf@4j.lane.eduThe Team Meeting Minutes Form can also be found on the Holt Staff Dashboard.
• Wednesday PD: Master Schedule Rep Meeting 5/22 – Assuming we’re able to make the necessary improvements to the Skelton Master Schedule the prior Wednesday, Wednesday, May 22nd will be time for grade level reps to meet to share what their grade level has put onto the Skeleton Schedule.
• Talent Show Assembly, 5/23 – The annual Holt Talent Show Assembly will be the afternoon of Thursday, May 23rd in the cafeteria. The time is TBA because we need to get a better idea of how long the show will run, so stay tuned about a specific time.
• West African Cultural Arts Assembly, 5/24 @1:00 – Sorry about two assemblies in a row, but this group was really difficult to schedule. The assembly will be on Friday, May 24th at 1:00 in the gym. Linked here is the Assembly Map and Directions and here is the Lane Arts Webpage with info about the assembly.
• MySAEBRS 2-5 Student Self-Eval Due May 31 – A reminder that 2nd through 5th grades students should complete the MySAEBRS self-evaluation by the end of the month. See the SAEBRS Slideshow for details.
• District Support Staff List – It only took four years to get this, but linked here is the District Support Staff List. It’s over 150 position, though there are several admin positions I’m not seeing listed on there.
• Girls on the Run 5K, June 1 – See Heidi’s Email for details, but the Girls on the Run 5K is Saturday, June 5th, 8:00-1:00 if you’d like to join. Mark your calendar!
• Walking On Sunshine: May Walker Tracker Challenge – Speaking of running/walking, join the final Walker Tracker Challenge of the 23-24 school year and add yourself to the Holt Walker Tracker Team. See if you can usurp me or Debbi in our back-and-forth at the top!
• Carnivals-End of Year Celebrations on 4J Property – This is more for the PTO, but linked here are the 4J Requirement for End of Year Celebrations and Other Events on 4J Property. Read on if you’re curious about rules for Inflatables, Movie Nights, Food Trucks, Contracts, and Vendors. I really want to know which school brought in a mechanical bull that it needed to name that in the policy!
• District Admin Updates – 4J admins were emailed that Jenna McCulley, chief of staff and director of district communications, is leaving 4J to be vice president of public relations at Turell Group, Collina Beard, chief business officer, has moved on from 4J to pursue other opportunities, and Bernadette Adeniran, human resources administrator, has accepted a position as Multnomah ESD HR Director. The email says they are hiring a replacement for Bernadette, but there’s no mention of replacing the other two positions.
•Repeats & Reminders – See prior announcements for details:
• AANHPI and Jewish Heritage Month Resources – If you didn’t look closely, there are some good resources for May’s Asian American Native Hawaiian and Pacific Islander (AANHPI) Heritage Month and Jewish Heritage Month on the latest Library Lowdown.
• PTO Childcare EA Help June 6 – Are any EAs interested in helping with childcare at the June 6 PTO meeting, 5:30-7:30? The PTO will pay extended contract or I can offer trade time if you’d rather bank some hours for a grading day. Let me know if you are interested.
•Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:
May 13 (M)
2nd Grade Staff Room Duty
Artist in Residence Continues (Calming Room)
easyCBM Spring Benchmark Opens (5/13 – 6/3)
Spring SAEBRS Window Open (May 1-31)
8:00, Morning Announcements (Zoom) Pledge Sign-Up
2:30-4:00, Girls on the Run
4:00-5:00, Allan to SEAL Admin Meeting (Ed Center)May 14 (T)
Birthday Drinks & Goodies in Staff Room
8:15, Allan Meeting w/BEST Admin (Office)
10:15, Student Council (Reich’s Room)
2:45-3:30, Grade Level Team MeetingsMay 15 (W)
1:30-2:30, Wed. PD – Master Schedule Rep Meeting (Library)
1:30-3:00, Girls on the Run
7:00, School Board Meeting (Zoom)May 16 (H)
8:00-4:00, Allan & Kim to Assistant Principal Interviews (Ed Center)
8:50-10:35, Book Nook (Cafeteria)
9:00, Safety Committee Meeting (Office)
10:30, 403b Enrollment Help Session for Classified Staff (Staff Room)May 17 (F)
Self Managers Application DeadlineHolt Bolt, K/1/2
8:20, Go Outside
8:30-9:30, Running
9:45, Go InsideHolt Bolt, 3/4/5
10:15 Go, Outside
10:25-11:25, Running
11:40, Go Inside1:00, 4th OHeros – Are you smarter than a 4th grader?
4:30, Allan to 4J BIPoC Staff Affinity MeetingMay 20 (M)
3rd Grade Staff Room Duty
Spring SAEBRS Window Open (May 1-31)
8:00, Morning Announcements (Zoom) Pledge Sign-Up
2:30-4:00, Girls on the Run
3:30-5:30, Allan to Elem Principal Meeting (Ed Center)May 21 (T)
8:45-12:30, KG Mount Pisgah Field Trip (Harmon/Vaughan)
9:15-10:15, 5th Grade Math Advancement Testing (C12)
2:45-3:45, Allan to 504 Meeting (Calming Room)
4:00-5:00, Allan to IEP Meeting (Emily’s Room)May 22 (W)
8:00-9:00, TAG Follow-Up Testing (Sheryl’s Room)
9:15-10:15, 5th Grade Math Advancement Testing (C12)
1:30-2:30, Wed. PD – Master Schedule Rep. Meeting (Library)
1:30-3:00, Girls on the Run
2:40-4:00, Talent Show Rehearsal (Cafeteria)May 23 (H)
7:30-9:00, Allan to 4J MAPS Meeting
8:50-10:35, Book Nook (Cafeteria)
1:00ish, Talent Show Assembly (Cafeteria)
2:45-3:30, Staff Meeting (Volunteer’s Room)
6:00, Talent Show (Cafeteria)May 24 (F)
8:45-12:30, KG Mount Pisgah Field Trip (Gulewich/Seno)
1:00-2:00, West African Cultural Arts Assembly (Gym)May 25 (SA)
Towel DayMay 27 (M)
No School — Memorial Day
Did you realize there are only two full 5-day weeks left in the school year?
Allan